What does archiving do in microsoft outlook

To add accents or special characters, use the number pad on your keyboard with Num Lock turned on. Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language.

Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk. Office Accessibility. Outlook and Mail. Keyboard shortcuts for Outlook. Notes: The shortcuts in this topic refer to the US keyboard layout. A comma sign , in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts in Outlook for Windows. This article describes the keyboard shortcuts in Outlook for Mac. Notes: To quickly find a shortcut in this article, you can use the Search. This article describes the keyboard shortcuts in Outlook for iOS. Notes: To quickly find a shortcut in this article, you can use Search. This article describes the keyboard shortcuts in Outlook on the web.

Notes: In Outlook on the web and Outlook. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback?

Submit feedback. Thank you for your feedback! Delete an item when a message, task, or meeting is selected.

Open the Save As dialog box on the Attachment tab. Switch to the Folder list in the Folder pane. Move around message header lines in the Folder pane or an open message. Move between the Navigation pane and the calendar. In the Reading pane, go to the previous message.

In the Reading pane, page down through the text. In the Reading pane, page up through the text. Select the InfoBar and, if available, show the menu of commands. Display the Format Text tab on the ribbon. Switch the case of the first letter in a selected word or line. Toggle the case of the selected text between small caps and all caps.

Go to the Search field to find a message or another item. Open the Print page in the File menu. Open the Page Setup dialog box on Print page. Open the Flag for Follow Up dialog box to assign a flag. Delete the selected category from the list in the Color categories dialog. Add a Quick flag to an unopened message. Display the Flag for follow up dialog box. Open the MailTip in the composed message. Move around within the Folder pane. Move to the Message list from the Folder pane.

Open a selected item in the Folder pane. Go to the next or previous item without extending the selection. Add Follow Up or Quick Flag to message. Create an appointment when in the Calendar view. Open the New Items menu to select which item you'd like to create. Add shared calendars from your contacts, or create a new calendar.

Open the Outlook Options dialog box for calendars. Enter a name in the Search Address Books. In a contact form, under Internet, display the Email 1 information. In a contact form, under Internet, display the Email 2 information. In a contact form, under Internet, display the Email 3 information. Extend the selection to the previous card, regardless of the starting point.

Extend the selection to the next card, regardless of the starting point. Extend the selection to the first card on the previous page. Extend the selection to the last card on the last page. Place cursor at beginning of the Edit text field. For more information, see Retention Tags and Retention Policies. Administrators can also use Office Import service to import. Users can restore items they have deleted from any email folder in their archive. When an item is deleted, it is kept in the archive's Deleted Items folder.

It remains there until it is manually removed by the user, or automatically removed by retention policies. After an item has been removed from the archive's Deleted Items folder, the item is kept in the archive's Recoverable Items folder for an additional 14 days before being permanently removed.

If a user has manually purged an item from the Recoverable Items folder, an administrator can recover the item within the same 14 day window, through a feature called Single Item Recovery. This feature allows administrators to conduct a multi-mailbox search to find purged items and then use the Search-Mailbox Windows PowerShell cmdlet to move the items from the discovery mailbox to users' mailboxes.

For more information, see Enable or disable single item recovery for a mailbox. The Single Item Recovery period is 14 days by default, but it can be customized in some circumstances. If an administrator has placed a user's mailbox on In-Place Hold or Litigation Hold, purged items are retained indefinitely and the day window does not apply. When administrators delete users from the on-premises Exchange Server, the users' archives are also deleted. If the deleted archive mailboxes need to be recovered, the Microsoft support team can perform this recovery.

A recovered archive will contain all of the mail stored in it at the time it was deleted. Administrators have 30 days from the time a user's mailbox is deleted to request an archive mailbox recovery. Yes No. Thank you! Any more feedback? The more you tell us the more we can help.

Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures.

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